PART I:  SCHOOL HISTORY, PHILOSOPHY, AND MISSION

St. James Catholic School

Statement of Philosophy

The St. James Community values development of the Catholic faith as the way to help children make appropriate moral and spiritual decisions throughout life. We believe that all people are created by God to be regarded with dignity and respect. These core values are best developed through modeling the values of our faith. Children are made in God's image and we value their unique needs and learning styles. We believe effective learning is achieved through a variety of experiences in a safe environment. We believe Catholic education is the combined responsibility of family, school, church and the community.

St. James Catholic School

Mission Statement

St. James Catholic School, as an extension of the Church, exists to develop the full potential of all students and prepare them for their God-ordained purpose in the mission of Christ.

Goals

PART II:  RELIGIOUS EDUCATION

CORE PROGRAM

The Religious Education Program of our school develops in each student an attitude of prayer, respect for the sanctity of all life, and awareness of the presence of God in our world.  The program fosters the knowledge and appreciation of the Gospel of Jesus Christ and the richness of Catholic teachings and traditions.  The primary objective of the Religious Education Program is to bring the child closer to Jesus Christ through traditional and spontaneous prayer experiences, modeled attitudes and behaviors supportive of Church teaching and belief, daily religious instruction classes, Eucharistic liturgies and paraliturgical services.  The Religious Education Program focuses on moral decision making and the consequences of choices made both in this world and the next. Peace and justice issues, mission awareness and Christian/community service projects are an extension of the Religious Education Program.

Religion class is a part of the daily schedule in preschool through eighth grade. In addition, Catholic teaching is integrated throughout the curriculum and in all human interactions within the school. The pastor makes classroom visits to teach particular topics and to prepare students for liturgical events. Religious instruction seeks to develop in students a world view from a Catholic perspective.

SACRAMENTAL PROGRAM

Preparation for the reception of the sacraments is the primary responsibility of the parents in cooperation with the parish Director of Religious Education.  Students in grade two receive information and insights about the Sacraments of Holy Eucharist and Reconciliation.  The parents, the parish Director of Religious Education and the pastor of the family’s home parish determine the reception of these Sacraments. 

In the Diocese of Duluth, the Sacrament of Confirmation is received when students are in either the tenth, eleventh or twelfth grade.

LITURGIES AND PRAYER

Our school exists to transmit the values, principles, teaching and traditions of the Catholic Church.  Therefore, all students in our school are required to participate actively in all religious activities and services. 

Students are made aware of the Liturgical Seasons and Feasts in the Catholic Church, especially Advent and Lent.  Our Religion Committee assists with seasonal and spiritual themes.

A school Mass, which is planned by students and teachers working with the parish priest, is celebrated each week.  Paraliturgies are planned and celebrated both in the class and the school level.  Parents are encouraged to attend and participate in all school religious celebrations.

Students participate in daily prayer, including but not limited to morning prayer, prayer before meals and prayer at the end of the day. Students are required to learn and recite basic prayers of the Catholic faith. The religion curriculum delineates the specific prayers to be introduced and practiced at each grade level.

PART III:  EDUCATIONAL PROGRAM

CURRICULUM

Each area of our school’s educational program is in a continual process of being integrated with the values, principles, teachings, and traditions of the Catholic Church.  Following is the educational program by grade level.

PRESCHOOL

Religion Awareness                                                                  Health

Learning About Self                                                                  Science/Math Readiness

Reading  Readiness                                                                   Fine/Gross Motor Skills

Art/Music/Physical Education                                        Social Skills

Library

KINDERGARTEN

Religion                                                                                    Spanish Vocabulary

Mass participation                                                                    Physical Education

Reading                                                                                    Library

Mathematics                                                                             Science

Art                                                                                           Social Studies

Music                                                                                       Dramatic Play

Handwriting                                                                              Technology

GRADES 1-3

Religion                                                                                    Handwriting

Reading                                                                                    Mathematics

Phonics                                                                                    Social Studies

Language Arts                                                                          Science

Spelling                                                                                    Library

Art                                                                                           Physical Education

Music                                                                                       Technology

Spanish Vocabulary

GRADES 4-5

Religion                                                                                    Handwriting

Reading                                                                                    Social Studies

Mathematics                                                                             Science

Language Arts                                                                          Library

Spelling                                                                                    Physical Education

Art                                                                                           Technology

Music                                                                                       Spanish Vocabulary

GRADES 6-8

Religion                                                                                    History and Geography

Literature                                                                                  Science

English (writing, grammar, speech)                                            Library

Mathematics                                                                             Physical Education

Art                                                                                           Technology

Music                                                                                       Life Skills (Home Ec & Shop)

Spanish I and II

The curriculum has been developed through the guidelines of the Diocese of Duluth and meets or exceeds all applicable requirements of the State of Minnesota.  The textbooks and other learning materials are chosen to meet school and diocesan educational goals.  Updating and evaluation of the curriculum are done annually by the principal and faculty. 

Grouping based on the needs of individual students is implemented in several curricular areas.  The school incorporates enrichment activities and remedial aid within these groups.  Remedial instruction in reading, language and math is provided by a Title I teacher. Throughout the core curriculum, emphasis is placed on faith integration, creative thinking, writing and speaking proficiency, problem solving and communication skill development.

Band instrument instruction is available for students in grades 3-8, and piano lessons are available for students in all grades. Other enhancement opportunities are evaluated and offered when available and appropriate.

TESTING

St. James Catholic School uses the Iowa Tests of Basic Skills to help determine levels of achievement, aptitudes and academic problem areas.  Testing is done in the spring of each year in grades 3-6, and parents with children in these grades receive the test results (upon request) before the end of the school year.  The Minnesota Basic Skills Tests (Graduation Rule) are administered to students in grade eight. Students in grade seven participate in a practice test for the Basic Skills Tests.  The faculty analyzes test results to help structure the curriculum and instruction to better meet student needs.

If a student needs additional professional testing for academic needs or perceived emotional/behavioral problems, he/she is recommended to the public school district for evaluation.  Teachers and the principal complete the necessary forms and attend the Special Education team conferences in order to best evaluate and place the student.

WORK HABITS

Written assignments must be neat, legible, complete and turned in on time.

Parents must replace notebooks, folders and other supplies when worn out or depleted.

Students must pay attention in class and ask questions when more understanding or clarification is needed. Homework is important for the reinforcement of skills, for developing good study habits, and a sense of responsibility.  Students are required to complete homework.

*        Requirements for homework are determined by the teachers and communicated to parents through letters and parent meetings.

HOMEWORK

PRIMARY GRADES (K-2)

No more than 30 minutes should be spent on homework each day.  Occasionally, long-term projects are assigned to reinforce various skills. All students in the primary grades are expected to read at home daily.

Details concerning homework routine for each grade level are presented to parents during parent orientation night, during conferences and through weekly newsletters.

Homework is specific work assigned to be completed at home.  Daily classroom work that is not completed in school is not considered “homework,” even though it is to be completed at home.

INTERMEDIATE GRADES (3,4,5)

The average time spent on homework each night should not exceed one hour.  This may involve reading, writing, workbooks, projects, etc.  Any weekend homework will be at the discretion of the individual teacher.

Homework is an integral part of the learning process in our school; therefore, there are instructional consequences for not completing homework as directed.  This may include marking work as incomplete and sending it home for completion and parent signature, or referral to the principal to report missing work.  Habitually incomplete homework will affect a student’s grades.

Parents are encouraged to check for completion of work, although the primary responsibility for completing work is the child’s.

MIDDLE SCHOOL GRADES (6, 7, 8)

The average time spent on homework each night should not exceed 1 ½ hours. Students in the middle school grades can expect to receive homework in all subject areas, though not all on the same day. In addition to daily assignments, students will be required to complete several long-term projects throughout the year (research paper, science fair project, etc.).

Homework is an integral part of the learning process in our school; therefore, there are instructional consequences for not completing homework as directed.  This may include marking work as incomplete and sending it home for completion and parent signature, or referral to the principal to report missing work.  Habitually incomplete homework will affect a student’s grades.

Parent(s) are encouraged to check for completion of work, although the primary responsibility for completing work is the child’s. Middle school students are required to have an assignment notebook that is used daily.

MAKE-UP WORK

In case of absence, make-up work is the responsibility of the child and his/her parent(s).  The child should report to the teacher(s) when returning to school for make-up work.

Parent(s) may call the school and request that the teachers prepare missed work.  Assignments can be picked up after school.

ACADEMIC PROGRESS

Throughout the school year, progress is evaluated on an on-going basis through class work, teacher observation, subject area testing, and standardized test scores.  Communication with parent(s) is on-going throughout the school year by means of weekly newsletters, progress reports, conduct referrals, daily classroom work, mid-term reports for grades 3-8, phone calls and conferences.

Our teachers keep all parent(s) informed of progress, achievements and problems.  If problems occur, the parent(s) is/are notified and become part of the solution.

REPORT CARDS/CONFERENCES

Student report cards are distributed 3 times each year.  Parent/teacher conferences are scheduled twice during the school year.  Parent(s) are required to attend regular conferences and any other conference requested by a teacher or the principal.  Parent(s) may request a conference with teachers or the principal at other times.  Parent(s) or legal guardian(s) are allowed to review the child’s complete record in the presence of the principal upon proper notification.

GRADING PROCEDURE

The grading procedure varies from grade to grade and will be carefully explained to parent(s) at orientation night by each classroom teacher. The following letter grade scale is used in grades 3-8.

A   93-100%                     C   77-84%                       F    69% and below

B    85-92%                       D   70-76%

PROMOTION

Promotion from one grade to another is determined by academic progress in meeting stated learner outcomes, maturity level, and attendance.

Any inquires from a parent or student challenging a grade or non-promotion will be referred to the teacher involved.  The teacher will then keep the principal informed of this matter.

RETENTION

Any student who fails two or more major academic subjects for the year will be retained in the same grade for the following year.  The major subjects are as follows:

            Grades 1-3:      Reading, Mathematics and Language Arts

Grades 4-8:      Reading, Mathematics, Language Arts, Social Studies and Science

Religion is also a major subject at each grade level.  Faith formation, however, has both subjective (personal) and objective (knowledge) dimensions.  It has not been included in the list of major subjects relating to retention because faith formation should not be examined solely from this objective perspective.  This in no way, however, lessens the importance placed by the school on the teaching of specific Faith/Church related content.

If a child is consistently absent or tardy, the administration has the right to consider retention for the following school year.

RETENTION PROCEDURES

To retain a student in the same grade for the next academic year, the following procedure is observed:

By January 15: The teacher notifies the principal that the student is at risk of being retained.

By February 1: In writing, the principal notifies the parents/guardian that the student is at risk of being retained.  The principal meets with the parents/guardian for discussion.  Parents/guardian signs a statement acknowledging they have been informed of the possibility of retention.

By April 15: Another meeting is held between principal, teacher and parent(s)/guardian(s) who sign a second statement acknowledging they have received second notice of retention possibility.

After April 15:  After notification in writing that the student will be retained in the same grade, the parent(s)/guardian(s) are provided the opportunity to review the decision process with the principal and classroom teacher.

All written communication regarding retention is maintained in the student’s confidential file.

GRADUATION

Before any student may participate in graduation activities, all required work and testing must be completed.  Tuition must be paid in full.  Promotion will not be granted until the above requirements are met.  It is the responsibility of the eighth grade teachers to arrange and prepare for the end of the year trip, the graduation exercises, and the Mass.  Parent(s) will be contacted and informed of activities.

Before any student may participate in the eighth grade class trip, all required work and testing must be completed.

An Awards Assembly is held each spring to recognize special achievements for students in grades K-8.

COMPUTERS/TECHNOLOGY

The purpose of the computer program is to familiarize students with the range of uses this technology offers to students.  Computer familiarity begins in preschool and is continued through each grade.  Computers are used for academic projects and student publishing.  Keyboarding, word processing and multi-media skills are developed at each grade level. Students also have access to computer assisted instructional materials.  Students have the opportunity to use Internet for research and communication purposes.  All Internet use is strictly supervised by teachers and adult classroom aides.  Students, parents and staff are required to sign an Acceptable Use Policy (see APPENDIX A) regarding computer use, especially for Internet and email purposes. Computers are used by students in both the computer lab and classroom settings.

The school Technology Committee, which consists of parents and a staff representative, oversees the acquisition, maintenance and proper use of technology equipment in the building. The Technology Committee reports to the Home & School Association.

FOREIGN LANGUAGE

Spanish vocabulary development is offered in grades K through 5.  Formal Spanish language instruction is offered for grades 6 through 8.  This instruction includes the study of customs, geography and life style of other cultures.

SUBSTANCE ABUSE PREVENTION PROGRAM

Students in all grades receive instruction about the sanctity of life and the need to take care of the life that God has given us.  Part of this instruction is teaching students about the dangers of drug and alcohol abuse, the proper use of prescription and over-the-counter drugs, negative peer pressure, how to say no and mean it, self-esteem, and wellness.  These topics are presented to students in religion and science/health classes and through the DARE (Drug Awareness Resistance Education) Program in the 5^th grade.

LIBRARY/MEDIA

All students have regularly scheduled visits to the school library, and most grades visit the public library.  Classes are oriented in the use of learning media.  Students in the upper grades use the school library and computer lab for research projects with guidance from their classroom teachers.

MUSIC

All students participate in music activities in the classroom or other school settings as part of the standard curriculum.  A Music Specialist provides formal music instruction and liturgical preparation.  Music is an integral part of weekly liturgies.  Annual Christmas and Spring concerts provide an opportunity for students to perform for an audience.

BAND AND PIANO LESSONS

Band instrument instruction is available for students in grades 3-8, and piano lessons are available for students in all grades. These private lessons are provided during the school day at a reasonable cost to parents.

PHYSICAL EDUCATION

This program is part of the education process to develop the whole child.  The program allows the child to accept his/her abilities as they exercise and participate in a wide variety of team and individual physical activities.  (The school does not sponsor any school teams that compete against other schools).  Each child is required to take part in physical education.  If, for a medical reason, your child cannot participate, please be certain to make the school aware of this by a written note.  When a student is excused from physical education class, he/she must be engaged in supervised and meaningful activity during this time.

GUIDANCE

The principal and the teachers counsel and strive to meet the needs of students in a positive, affirming, caring and Christian manner.  A Guidance Counselor is provided through the local school district for students in the middle school (6-8).  If a student needs the attention of a specialist, referrals are made through the public school district and/or outside agencies.

FIELD TRIPS

If a student’s class is planning a field trip, a permission slip will be sent home.  A parent is required to sign this if the student is to leave school grounds.  The permission slip must be returned to the teacher before the student is permitted to take the trip.  If for some extraordinary reason a student does not attend this educational experience with the class, the student is still required to come to school for the full day, provided supervision is available, and the teacher will provide work to be done.

TITLE I

This federally funded remedial program is available on-site at St. James School.  A Title I teacher provides remedial instruction in math, reading and language to qualified students in grades K-8.  If you feel your child may qualify for this service, contact his/her classroom teacher.

FEDERAL FUNDING

St. James School participates in the government Federal Funding Grant Program.  According to the school’s enrollment, federal funds are allocated for specific instructional purposes.  St. James School receives Grant Aid in the following areas:

1.   Per Pupil Aid:  Textbooks & Instructional Materials

2.      Title I:  Reading and Math Remedial Instruction

3.      Title II:  Eisenhower Professional Development Funds (Teacher Training)

4.      Title VI:  Innovative Programs

5.      Safe and Drug-Free Schools

6.      Free and Reduced Lunch Program

PART IV:  SCHOOL POLICIES

ADMISSION POLICIES

The Catholic schools in the Diocese of Duluth, in compliance with Gospel values and the teaching mission of the Church, extend an invitation of admission to students regardless of their race, color, national and ethnic origin, gender, status with regard to public assistance, or disability.  A disability, either temporary or permanent, is not a disqualification of admission provided that with reasonable accommodation the school can meet the needs of the student.  Each school determines its suitability for meeting the extraordinary needs of students prior to formal admission of students with extraordinary needs.

The schools in the diocese have the right to give admission preference to students that are members of the supporting parish(es).  Students that are not members of the supporting parish(es) are welcome to submit applications for admission, with the understanding that Catholic schools form part of the teaching mission of the Catholic Church.  This mission involves the active transmission of the values, principles, teachings and traditions of Catholicism.

Admission to a Catholic school is contingent upon having met all financial obligations at a previous school.

REQUIREMENTS FOR ADMISSION

1.      To enter the pre-school program, the child must be 4 years old by September 1.

2.      To enter the Kindergarten program, the child must be 5 years old by September 1. Early admission to Kindergarten is rarely granted, and only if the child meets the Early Entrance Guidelines followed by the local school district.

3.      At the time of registration, parents must present the following:

·        The child’s baptismal certificate (if Catholic)

·        The child’s immunization record

·        The child’s latest report card and standardized test scores

·        Completed registration form, including signed policy agreement

·        Required fees (non-refundable)

·        The school may request two letters of recommendation (grades 2-8)

TRANSFER STUDENT PROBATION

All incoming transfer students are given a 2-month probation period.  If the student fails to comply with the school philosophy/core values, code of behavior, or academic expectations, the parents will be asked to withdraw their child from the school.  This will occur at a formal conference with the parents after directed help from the teacher(s), parent(s) and principal.  It is a privilege to attend a Catholic school, but the school’s adherence to specific standards and values may not create the school setting compatible with some students. 

WITHDRAWALS

Whenever a pupil is transferring to another school the following steps must be followed:

·        Notify the school office in writing or in person.

·        Complete an exit form (survey)

·        Return all textbooks, library books, equipment, etc., belonging to the school.

·        Pay all outstanding debts (tuition payments, library fines, etc.).

Records will be forwarded directly to the next school after our school office has received a written request from that school.

COMPLAINT PROCESS

Effective problem resolution is a major element of a positive and growth-oriented school environment.  If problems arise for students or for parents in the school setting, the following procedures are established to aid in successful resolution:

·        Most problems involving students and their parents occur in the classroom.  Thus, the first step in problem resolution is a scheduled dialogue/conference with the classroom teacher(s).  If an informal dialogue is held with a student or parent, the teacher need only make a notation that this event occurred.  If the situation is serious enough to warrant a formal conference with parents, a written record of the conference must be created.  This written record should state the reasons for the conference and also state the plan for resolution.  A written record of progress, alteration of the plan, and/or additional scheduled dialogues and conferences should all be included with the original statement of complaint.

·        If informal dialogues or formal conferences have not successfully resolved the problem, the principal needs to be involved.  Principal involvement requires a scheduled appointment and evidence (the written record from all related conferences) of good faith efforts to resolve the problem at the classroom level.  As educational leader of the school, the principal will use school/diocesan policy and the core values of the school community as the guides for problem resolution.  A written record of student/parent/teacher/principal conferences needs to be added to what has already been documented.

·        If the complainant is not satisfied with the resolution recommended by the principal, the complainant may request a hearing from the pastor.  The pastor need grant this hearing only if evidence exists that school personnel have not acted in good faith or in the best interests of the child, family or school.  If the pastor grants a hearing, a written record of the hearing must accompany all previous documentation.  The pastor’s decision is final.  The only exception to this is a violation of law or a situation that endangers the child or the school.  If a legal or dangerous situation exists, the Director of Schools of the Diocese of Duluth may be contacted.

Working in conjunction with all parties involved, a resolution will be effected according to stated policy and gospel values.  It is important for everyone in the school community to remember that all school personnel are bound by a strict ethical and legal code of confidentiality.  Student problems will only be discussed with the parents and teachers of the student.

SEARCH AND SEIZURE

If the principal, or one officially designated by the principal, has information that a student has in his/her possession items that are harmful or constitute a criminal offense in the State of Minnesota, the principal or the designee reserves the right to search the student’s personal possessions on the school premises in the presence of a third party (another adult).  Every effort will be made to maintain as much respect and dignity for the person as the situation allows.

TUITION POLICY

·        Tuition, registration, instructional and other fees will be determined on a yearly basis.

·        Tuition must be paid monthly, or in advance.

·        Special tuition arrangements may be made in consultation with the pastor.

·        Tuition payments are due on the 15^th of each month.

·        Material/Activity fees are due by the 15^th day of September and then again the 15^th day of January.

TUITION ASSISTANCE

The positive benefits of Catholic education should not be denied to anyone because of the cost of tuition.  Tuition grants are available to families in need of these services.  Information is available from the principal or pastor of the parish.

FUNDRAISING REQUIREMENT

Because tuition does not cover the cost of educating a student, St. James School relies on fundraising to help the school balance its annual budget.  In order to share this responsibility fairly, each family (K-8) is required to participate in fundraising events and earn a minimum PROFIT of $250 per year. The Fundraising Committee plans several fundraising opportunities throughout the year and notifies all school families through printed information and Home and School Meetings.

Families who do not wish to participate in fundraising activities may elect to add $250 to their tuition for the year.

VOLUNTEER REQUIREMENT

You are invited to volunteer your time and talent to the school family to help out as requested. While there is no upward limit on how many hours you may volunteer, we require a minimum number of hours per family as outlined below.

·        Families who have children in grades 1-8 are required to volunteer a minimum of 20 hours per school year.

·        Families who have a child in Kindergarten are required to volunteer a minimum of 10 hours per school year.

·        Jr. Kindergarten families are exempt from a required number of volunteer hours but are always encouraged and welcomed to participate.

A list of volunteer opportunities is sent home each September.

PARENTS OF STUDENTS IN A CATHOLIC SCHOOL

IN THE DIOCESE OF DULUTH

The Church has always recognized parents as the first and principal teachers of their children.  In recognition of this role, the Catholic schools of the Diocese of Duluth offer an educational partnership to the parents of enrolled students.  This partnership actively involves the parents in the education of their children.

A partnership, however, places expectations on both partners.  These expectations need to be clearly understood if the partnership is to work for the benefit of the child.

SCHOOL EXPECTATIONS

The parent has the right to expect the school to:

·        Maintain a school-wide environment conducive to and reflective of the values, principles, teachings and traditions of the Catholic Church.

·        Maintain open and extensive communication about student academic progress, social development, physical development, behavior, perceived problems, and the need for special attention to gifts and talents.

·        Treat all community members with the respect and dignity accorded to all human beings.

·        Be receptive to parental input and advice regarding a child’s academic, social, or emotional progress. Parent input is valuable and valued, and the school is willing to work with parents to accommodate specific needs.

·        Provide educational opportunities suitable for the academic, social, physical, and faith development of all enrolled children.  If the school is unable to provide these opportunities, the parent(s) must be notified and, if possible, directed to a source where these opportunities are available.

·        Offer help to parents who wish to be more involved in their children’s education.  This help may be offered in the form of educational seminars and workshops, printed information, speakers offering insights on parenting and its role in education, appropriate literature or other resources, etc.

PARENT EXPECTATIONS

The school has the right to expect parents to:

·        Support the faith and academic development efforts of the school.  Working together, the school and the home can create a unified approach to faith and educational development.

·        Communicate with the school about their needs and the needs of their children.  This communication is vital to the maintenance of the partnership between the school and the home.  Conferences, Home and School meetings, parent education nights, the reading of printed material sent to the home, etc., are all valuable forms of school-to-home communication.

·        Treat school personnel, students and other school faith community members with the respect accorded to all human beings.

·        Be receptive to the advice of the school’s professional educators.

·        Honor the school commitments agreed upon at the time of enrollment.  These commitments are in the form of tuition payment, volunteer hours, fundraising, attendance at conferences and meetings, etc.

·        Understand and appreciate the school’s commitment to offering the benefits of Catholic education to a diverse grouping of students.  Catholic schools prepare children to cope effectively with the realities of life.  The strength that come from development of faith, life skills, thinking ability and community all contribute to this process.

Acceptance of community benefits also entails acceptance of the responsibilities that come with community membership.  These responsibilities include:

Spiritual Responsibilities

·        A willingness to participate in the richness of the school’s spiritual life;

·        A desire to learn more about God and God’s Church;

·        A willingness to learn and practice the principles of peace and justice to which the Church is committed;

·        A respect for life and the dignity of all human beings.

Academic Responsibilities

·        A willingness to learn and follow directions;

·        A willingness to participate in classroom activities;

·        An obligation to complete, to the best of the student’s ability, all assigned work on time.

Social Responsibilities

·        Adherence to stated school rules and behavior codes;

·        Peaceful conflict resolution;

·        Appreciation of and care for the property of others;

·        A willingness to participate in the school’s social life.

CODE OF BEHAVIOR AND DISCIPLINE POLICY

A Catholic school is a Christian community that thrives on love, respect and appreciation for the dignity of all people.  A firm commitment toward individual responsibility for these core values is necessary for all students in our school community.  It is expected that students will obey stated school rules and regulations as well as modeled rules of courtesy and appropriate behavior.  It is important that students develop and demonstrate an understanding and respect for the values reflected in the Prayer for Excellence and the school Philosophy and Mission statements.  The school will make every reasonable effort to help the child meet school expectations.

STUDENT RESPONSIBILITIES

·        To show, by demonstrated actions, awareness and acceptance of the core values of the school.

·        To show respect for administration, clergy, teachers, staff, other students and the school facility.

·        To obey the rules, regulations and procedures established by the school and church.

·        To be present and punctual daily.

·        To show satisfactory academic progress in class work, including the completion of assigned work and projects as directed.

·        To participate appropriately at liturgies, prayer, school assemblies, school-related activities outside of the school facility, etc.

·        To practice at all times the courtesy, good manners and kindness expected of a student in our school.

·        To demonstrate by personal example and understanding the principles of peace and social justice.

DISCIPLINARY CODE

There are five basic categories of disciplinary action.  These include:

·        Teacher determined consequences

·        Administrative Referral/Conference

·        Student/Family Probation

·        Suspension

·        Expulsion

1.                  TEACHER DETERMINED CONSEQUENCES

If a student must remain after school for violating the discipline code, or must do anything beyond receiving a warning for the offense, the student and their parents/guardian must know in advance the type of offense that warrants this consequence.

The following types of behavior warrant a detention or teacher-determined consequence:

·        Disrespect for administration, faculty and staff.

·        Using profane, abusive or obscene language.

·        Disrespect toward other students.

·        Disruptive behavior in the school facility or during school related activities.

·        Repetition of minor offenses with no sign of improvement.

·        Incomplete homework or assignments.

·        Willful disregard of classroom and school behavior plans.

·        Other (used at the teacher/principal’s discretion).

The disciplinary procedures for this type of offense are as follows:

When a student is given a detention or a teacher-determined consequence, a notice will be sent to the principal and to the parents/guardian of the student.  This notice will state the reason for the consequence and the date and time for the student to serve/fulfill the consequence.  The parents/guardian must sign the notice and return it to school the following day.  In the event of cancellation of the consequence, the parents/guardian of the student will be notified. 

If after school detention is the consequence, the parents/guardian of the student involved will be responsible for student’s transportation home from the school.

2.                  ADMINISTRATIVE REFERRAL/CONFERENCE

The classroom teacher may refer a student to the principal for serious misconduct or misconduct that is not corrected through teacher determined consequences. The teacher may also refer a student for failure to complete assigned work. When a student is referred to the principal, the principal will have a conference with the student (and the teacher if necessary) to determine appropriate consequences.

When a child is referred to the principal for misconduct or academic irresponsibility, the principal will notify the parents/guardian by phone or written communication. The principal may decide that a formal conference is necessary. In that case, the principal will arrange a conference with parents/guardian, the student, and the teacher or any other involved parties, at which time the extent of disciplinary action will be determined. A written report of the incident will be kept in the principal’s office (not in the student’s permanent record file).

The following types of observed or referred student behavior could warrant an administrative referral:

·        Stealing, cheating, lying.

·        Vandalism of school property or the personal property of others.

·        Leaving school grounds without permission.

·        Verbal assault/harassment of students.

·        Refusal to cooperate with school rules, regulations and values.

·        Refusal to serve detention or teacher-determined consequence.

·        Threatening or intimidating a student with physical harm.

·        Fighting.

·        Repeated detentions or teacher-determined consequences.

·        Irresponsible behavior or attitude with regard to assigned work.

·        Other (used at the teacher/principal’s discretion).

3.                  SUSPENSION

A student who commits a serious infraction of school rules and values will not be allowed to attend class for a specific number of days determined by the administration.  This may involve in-school as well as at-home suspension.

The following types of behavior will warrant suspension:

·        Blatant disrespect to staff and/or students.

·        Fighting (after administrative warning).

·        Willful destruction of school property (this must be a repeated offense after an administrative warning or so serious that an immediate suspension is warranted).

·        Truancy.

·        Possession of dangerous objects (determined by the school).

·        Extortion (seeking or obtaining a payment or favor from another person by intimidation or blackmail).

·        Serious offenses of school rules or values or repeated serious offenses (determined by the principal).

·        Other (used at the teacher/principal’s discretion).

The disciplinary procedures for suspension are as follows:

Parents/guardian are notified immediately after the infraction has occurred and a conference is held with all parties involved.

A suspension paper is signed by the parents/guardian, the student and the administrator.  This is kept on file in the principal’s office (not in the student’s permanent record file).

No schoolwork may be given to the student during a suspension.  All class work and homework missed during the suspension must be completed within 10 days following the end of the suspension.  Any missed test during the time of the suspension will result in a zero (0) and will not be made up.

When the student returns to the school following a suspension, he/she must be accompanied by a parent/guardian and report to the principal’s office.

4.                  EXPULSION

A Catholic school community is maintained by belief in and adherence to shared faith values.  If a student demonstrates behavior that is destructive to the maintenance of these values, that student puts the entire community in jeopardy.  If the stability offered by school rules and the positive modeled behavior of adults and students in the community cannot effect significant behavioral change, the disruptive student cannot be allowed to remain in the school community.  This is the basis for expulsion in the Catholic schools of the Diocese of Duluth.

The following types of behavior will warrant expulsion:

·        Use or possession of illegal substances on the school grounds, or at any school-related function or activity.

·        Use, possession or threat of weapons or dangerous objects.

·        Physical assault on any member of the school community.

·        Robbery or theft.

·        Arson.

·        Repeated suspensions (at the discretion of the principal).

·        Other (used at the teacher/principal’s discretion).

The disciplinary procedures for expulsion are as follows:

Parent(s)/guardian(s) are notified and a conference is held immediately with the principal and any other persons deemed appropriate by the principal.

The school will follow the above stated guidelines from the Diocese of Duluth.

POLICY ON PLAGIARISM

Definition

Plagiarism is the passing off of the thoughts or works of another as one's own. Plagiarism involves giving the impression that a person has thought, written or produced something that has, in fact, been borrowed from another.

There are two basic forms of plagiarism:

1.      Using someone else's work as your own, without citing the source.  This includes direct copying, rephrasing, and summarizing, as well as taking someone else's idea and putting it in different words.

2.      Not indicating directly quoted passages or ideas even while citing the work as a general source.

Penalties

Each case shall be treated on its merits. Minor first infringements may be corrected by counseling or by the imposition of a penalty, as appropriate.  Depending on the circumstances, the penalty imposed may include a warning, resubmission, loss of marks, failure on a particular task or in a subject, or a charge of misconduct to be dealt with by the principal.

Where a penalty is imposed, the parents/guardian will be notified and a written note will be placed in the student’s file. Before imposing a penalty for plagiarism, the student's file should be checked to determine whether the offence is a first or subsequent offence. For a subsequent offence, the penalty should be more severe.

PART V:  SCHOOL PROCEDURES

SCHOOL HOURS

The Preschool class meets on Tuesdays and Thursdays, from 9:00 to 11:45 for the morning session and 1:00 to 3:45 for the afternoon session.  Kindergarten class is from 9:10 to 3:45 Mondays, Wednesdays and Fridays.  Grades one through eight meet from 9:10 to 3:45 Monday through Friday.  Non-bussed students should not arrive before 8:40 unless special arrangements have been made with principal.  School hours are subject to change depending on bus transportation.

If St. James School decides to stay open when the public schools are closed, all parents will be responsible for transportation of students to and from school.  Parents will be given advanced notice of such an event.

POLICY STATEMENT REGARDING RESPONSIBILITY

FOR CHILDREN BEFORE AND AFTER

SCHEDULED SCHOOL HOURS

The school is not responsible for supervision of students before or after the times noted above unless the child is enrolled in the After School Program.  Specific arrangements must be made for drop-off and/or pick-up at other than the designated times.

INCLEMENT WEATHER

In the event of poor and/or dangerous weather conditions, the school follows the local public school district decision on closings, late arrivals and early dismissals.  School closings are announced on radio and TV stations in Duluth, and parents are urged to listen to them and to use parental concern and caution as the guides for sending children to school in inclement weather.  If St. James School decides to stay open when the public schools close, or to close when the public schools remain open, the decision will be broadcast on the radio.

ABSENCES AND TARDINESS

In accordance with Minnesota law, parents are responsible for their child’s attendance and punctuality.  If a child is consistently absent or tardy, the administration has the right to consider retention for the following school year.  Whenever a child is absent from school, the school must be notified of the purpose for the absence.  This may be conducted through a note or phone call to the office.  In case of prolonged absences (chicken pox, measles, etc.) the school must receive notification from a doctor.

If a child leaves school early for any reason, a note or phone call must be received in advance stating the nature of the early dismissal.  Parents/guardian must meet the child at the school office or in the classroom for the release of the student.  For the safety of the student, anyone who is not a parent or legal guardian may NOT take the child from school UNLESS he/she has written permission from the custodial parents or guardian.

Tardiness and personal and/or medical dismissals count against perfect attendance.

SCHOOL TRANSPORTATION

Free bussing to and from school is provided to students who live within the attendance boundaries set by the local public school district.  This is a right guaranteed to eligible students by Minnesota State Law. The bussing boundary for St. James School includes all of the Duluth area west of Mesaba Avenue and south of Hwy 194. Students are eligible to ride the bus if they live within the Duluth school district and meet the following criteria:

Kindergarten:             live .5 or more miles from the school

Grades 1-2:                live .7  or more miles from the school

Grades 3-6:                live 1 or more miles from the school

Grades 7-8:                live 2 or more miles from the school

Students who live less than the required riding distance from the school, or students who live outside of the established school boundaries, are not bussed to our school.  In such cases, parents are responsible for providing transportation to and from school.

The school office will provide bussing information and, if necessary, submit bussing concerns to the appropriate authorities.  Students are expected to act appropriately when riding the bus.  Appropriate behavior includes following the published rules given to students by the bussing authorities.

STUDENT UNIFORM POLICY

St. James School has a formal uniform policy for students in grades K-8. This uniform policy is consistent with the uniform policies of all the Duluth Catholic schools and is supported by the diocese.

EMERGENCY INFORMATION

Every family must have an emergency form on record in the school office.  If the student’s address or telephone number should change during the course of the school year, the school office must be notified immediately.

Parents are to notify the teacher and school office if the method of student transportation for early dismissals changes during the year.

SCHOOL NURSE

A school nurse is available on a part-time basis and is responsible for conducting health programs throughout the school year.  The nurse also provides hearing, vision and scoliosis screening for students in specific grades. Parents are informed prior to each screening or health program provided by the school nurse.

Any child with a temperature above 100 degrees or other observable signs of illness must be sent home.  If a child becomes ill during the school day, the nurse or school office will notify the parent(s)/guardian(s) to make arrangements to have the child picked up immediately.  Students must remain home 24 hours after fever or antibiotics, or until fully recovered.

Medications, both prescription and over-the-counter, may be given during the school day only with written permission from the parents/guardian and the child’s doctor with specific instructions on use.  Forms are available and must be requested from the nurse or other designated persons.  No medications, including over-the-counter medications, cough drops or ointments, are allowed in the student’s possession.  They must stay in the nurse’s office or another designated area.

EMERGENCY DRILLS

The school conducts fire, tornado and other emergency drills following the directives of the local fire department.  Silence and cooperation are to be maintained during all practice drills.

TELEPHONE

A telephone is available in each classroom, primarily for use by the teacher. Students may not use the classroom or office phone without permission by the classroom teacher. Children are not to call parents to bring forgotten lunches, books, projects, permission slips, etc. The purpose of this policy is to develop responsible habits on the part of our students.

When a parent or other adult calls for a teacher during class time, the call will not be transferred to the classroom except in the case of an emergency. Instead, the caller will be transferred to voicemail or the school secretary will take a written message.

COMMUNICATION WITH PARENTS

A yearly calendar and list of important dates is given to each family at the beginning of the school year. A school newsletter (from the office) is published and distributed monthly along with a monthly calendar of events. Office communication is distributed to the youngest child in each family. 

Weekly classroom newsletters (monthly in preschool and middle school) are issued to inform parents of classroom activities and topics of study.

The school publishes a semi-annual newsletter, Good Tidings, which is mailed to all school families, parishioners, and other stakeholders.  This newsletter is part of the Annual Fund drive held each year.

Parents are encouraged to call the school office during school hours to make appointments with the principal, teachers, school nurse or other school personnel.  Please respect the fact that school personnel have personal lives and should not be contacted at home, except for extraordinary reasons.

SCHOOL VISITS

When a parent/guardian wishes to speak with a teacher, it is necessary to schedule an appointment that is mutually convenient.  This allows both the parent and teacher to determine how much time is needed for the conference and if any preparation before the conference is required.  As a protection to the children in the school, all adults are asked to please inform the office when entering the school building.  This allows the personnel in the school office to assist parents and, also, to be aware of the presence of adults in the school building. 

Visits to classrooms are not permitted during school hours unless previous arrangements have been made through the school office and with the individual teacher.  If a student has forgotten lunches, supplies, etc., parents may leave the item(s) in the school office so that learning in the classroom is not interrupted.

LOST AND FOUND

The school is not responsible for personal articles brought to school.  Articles found in the building or on the playground are placed in an area designated as Lost and Found.  These articles are on display at various times throughout the year.  All personal items should be marked with the child’s name so that when found they can be returned to the owner.

MONEY

All monies are channeled through the classroom/subject area teacher to the school office.  Payments of any kind should be placed in a sealed envelope marked with the child’s name, grade and purpose for the money.

PLAYGROUND/LUNCHTIME

All supervisory personnel and teachers have a list of playground and lunchtime regulations to be followed by all students.  The students are advised of these rules and regulations by the classroom teachers and the principal.  Supervisory regulations and the interactions between supervising adults and students are governed by the dictates for health and safety, common courtesy and the core values of the school community.

LUNCH PROGRAM

St. James School offers a hot lunch program five days a week and students may order hot lunch on a monthly basis.  The school participates in the National School Lunch program, which provides free and reduced rate lunches to students who qualify.  Applications for the free/reduced lunch program are available in the school office.

The lunch program runs an “Offer vs. Serve,” which means foods are offered from five different food groups (meat, vegetable, fruit, bread, and milk), and the students has the option of taking at least three of these five items.

SCHOOL LUNCH DISCRIMINATION POLICY

In accordance with Federal law and US Department of Agriculture policy, this institution is prohibited from discriminating on the basis of race, color, national origin, sex, age or disability.

POLICY REGARDING LOST OR MISUSED MEAL TICKETS

Because St. James School participates in the National School Lunch Program, we are required to maintain a policy for lost or misused meal tickets. St. James School issues monthly meal tickets. These tickets are distributed by the teacher to the students each day. The student is responsible for the ticket once it has been distributed to him/her.

The St. James School policy for handling lost or misused tickets will conform to the following standards:

1.      When a student reports a missing ticket, a member of the food service team will record the missing ticket on a list maintained in the school kitchen.

2.      The student will receive a meal according to a special meal arrangement (i.e., the student will be accompanied through the meal line or asked to go to the end of the line).

3.      Each student will be allowed three ticket replacements or special meal arrangements resulting from three occurrences of lost, stolen or misused tickets each school year.

4.      After the third occurrence of a lost, stolen or misused ticket, the child will need to pay in full for each meal for the remainder of the month (when a new monthly meal ticket will be issued).

5.      One advance written warning will be given to the student and sent to the parent(s)/guardian prior to refusal to allow additional meals or ticket replacements. The written warning will be sent after the second occurrence of a missing or misused ticket. The ticket will be replaced (or special meal arrangements made) one more time after the written warning is sent.

6.      After the fourth occurrence in one school year, the student will be expected to either bring meals from home or pay full price for meals until the next ticket issuance period.

7.      Meals must always be provided to K-3 students or for handicapped students who may be unable to take full responsibility for a meal ticket, even if they have experienced four or more missing tickets. Special meal arrangements will be made for these students.

8.      This policy applies to all students issued meal tickets, whether for free, reduced or full-price meals.

Forgotten tickets are treated in the same manner as lost tickets.

BIRHTDAY PARTIES

Parents should ask the teacher in advance about birthday treats.  Birthday invitations must be distributed outside of school unless every member of the class receives one.

VACATIONS

The school recognizes the value of travel, but also realizes the difficulty of missing classes.  Vacations should be scheduled during the allotted vacation days during the year, if at all possible.  Parents should consult with the teacher and be responsible for supervision and execution of makeup work and tests.  Assignments for the missed days are usually given in advance, when possible.  Written notification should be sent to the principal and teacher.

DEVELOPMENT PROGRAM

Catholic schools, like other private schools and not-for-profit-organizations, rely on the generosity of members of the community to maintain excellent educational standards, buildings and grounds, and to keep tuition affordable for all interested in providing a Catholic Education for their children.

The Development effort is integral to the development and maintenance of friends and donors.  The development committee does not work independently.  The involvement of the pastor, administrator/principal, Home and School Association, parents, parishioners and alumni are necessary in order to develop and maintain a strong development program which will provide needed funding for the school.

The most important aspect of our development effort is to tell the story of St. James School.  Gaining support of our educational efforts is crucial.  Financial rewards will flow from educating our stakeholders of the fine work that is realized generation after generation at St. James.  Building a strong case statement will encourage others to help us continue our mission of Catholic education.

Development programs can be different for each school or agency.  St. James development program was instituted in 1991.  The first years were spent educating St. James community members regarding the need for contributions and the program.  As the program developed the Annual Fund Drive was instituted to raise funds for annual operations.  Each year a goal is set and then solicitations begin.  At St. James we consider the following to be our target markets:

Faculty and Staff                                                           Alumni

Current Families                                                           Former Parents

Grandparents                                                                Friends

Parishioners                                                                  Foundations

Other parts of the development include, Memorials and Honorariums, Grant Proposal Writing, Special Projects, Fundraising, the Endowment Program, Alumni Relations, Public Relations and Communications and Recruitment and Retention.

If you are interested in learning more about St. James Development Program or volunteering your services, please contact the school at 624-1511.

PART VI:  ORGANIZATIONS

PARENT VOLUNTEERS

Parent volunteers assist teachers during school hours or work at home.  Through the Home and School Association, parent volunteers help with various school activities.

All parent volunteers must know and practice the school guidelines for positive interactions with students.  This is essential for maintenance of the core values of the school community.  All adults working with children in the school, including volunteers, must read and sign a statement of understanding of the Diocesan Sexual Misconduct Policy.  This is a diocesan requirement to protect the children in our schools.

St. James School requires all families to participate as volunteers. The requirement for volunteer hours is outlined on page 16 in this handbook.

HOME AND SCHOOL ASSOCIATION

The St. James Home and School Association is comprised of parents, faculty and staff.  The purpose of the Home and School Association is to effect a harmony of effort between home and school, in matters relating to Christian character building and educational progress of the children enrolled at St. James School.

RELATIONSHIPS BEYOND THE SCHOOL FAITH COMMUNITY

St. James Catholic school does not function in isolation from the rest of the Parish, the Diocese, or the civic community that surrounds it.  These relationships should be proactive, productive and positive, since each has the capacity to deepen and extend the integral goals of the school.

The most significant relationships beyond those of the immediate school faith community are those with the:

·        Diocese of Duluth

·        Parish Finance Council

·        Local public schools

·        Civic community

·        State of Minnesota

·        State, regional and national Catholic organizations

DIOCESE OF DULUTH: THE CODE OF CANON LAW STATES

Catholic religious formation and education, which are imparted in any schools whatsoever … are subject to the authority of the Church … and it is the responsibility of the diocesan bishop to regulate such education and be vigilant over it (Canon 804).  The diocesan bishop has the right over vigilance and visitation of the Catholic schools located in his territory.  He is likewise competent to issue prescriptions dealing with general regulation of Catholic schools.  The directors of Catholic schools, under the vigilance of the local ordinary, are to see to it that the instruction given in them is at least as academically distinguished as that given in the schools of the region (Canon 806).

These canons clearly state the regulatory authority of the Bishop over the Catholic schools in the diocese.  The size of the diocese (2,000 square miles), the number of schools (12), and the enormous demands on the time and person of the Bishop make it necessary to delegate responsibility in this area to officials in the Department of Education with the expertise needed to help the schools meet diocesan expectations of educational quality and active transmission of the values, principles, teachings and traditions of the Catholic Church.

The Department of Education is a subsection of the Office of Word.  The department is coordinated by the Vicar General and is composed of the Director of Youth Ministry, the Director of Catechesis and Faith formation, and the Director of Schools.  These four diocesan officials work together to create a vision of education that encompasses the entire human life span.  The official that works most closely with the schools is the Director of Schools.  The relationship of the Director of Schools to the schools is defined in the position description of the superintendency.

LOCAL PUBLIC SCHOOLS

All of the Catholic schools in the Diocese of Duluth currently serve as “feeder schools” for the state-supported public high schools.  This situation demands productive relations between the systems since, in essence, we share students.

There are services and benefits to which all students in Minnesota are entitled, regardless of where they attend school.  It is very important that the teachers in our schools know about these services so that our students can take advantage of them.  Some of the common services provided are: remedial services in the form of Title I instruction and materials; health, vision and counseling referrals; transportation to and from school; and free and reduced lunch, special education, learning disabilities, speech, and occupational therapy.

Catholic schools are not in competition for students with the state-supported school districts.  The schools in the diocese draw from a very specific population: those who want their children educated in a setting that actively transmits the values, principles, teachings and traditions of the Catholic Church.  Once school districts understand that our systems are not in competition, a variety of services and benefits not mandated by the state are available.

Many schools in the diocese take advantage of offered services and benefits such as: shared teacher and principal in-services; shared resources; extra-curricular and co-curricular activities.  Information regarding any of the above areas is available from the principal.

CIVIC COMMUNITY

The Catholic School should be visible enough to serve as a source of pride for the local civic community.  The school, in return, should help students acquire a sense of pride in the uniqueness of their locality.  This reciprocity of appreciation can have significant and positive results.

Every community has a wealth of available history, artistry and information in its structures, natural surroundings, wildlife and citizenry.  The school that can “tap into” this wealth will bring history, science, literature, art, music and other subject areas “alive” for its students and, in the process, engender a sense of civic pride in the students.  The involvement of the school with the community will make the school more vitally connected to the community, which helps to make the school a more visible and positive local entity.

Some resources that should be explored and utilized include:

·        The surroundings—students should know the geography, flora and fauna of their home location;

·        The elderly—as living historians and story tellers;

·        Local artists and artisans;

·        Local government offices;

·        The variety of economic enterprises in the locality;

·        Museums, historic homes and buildings, historical societies; local colleges;

·        The ethnic heritage of the area (including costumes, language, dance, food, customs and holidays, etc.);

·        Local libraries.

STATE OF MINNESOTA

The state of Minnesota directs the credentializing process for all schools in the state.  Every teacher in a Catholic school in the Diocese of Duluth is degreed and has a state teaching license.  Some continue to work on advanced degrees.

The state Department of Children, Families and Learning (DCFL) determines the minimum number of days in school for all schools in the state and, also, the minimum number of minutes per subject area.  The DCFL issues directives about every aspect of education, from transportation, to athletics, to curriculum.  These directives, while not always mandated for Catholic schools, are used as a guide for aligning the curriculum with that of the state-supported schools with whom we share students.  Catholic schools in our diocese are represented on the state level by the Director of Schools in dealing with specific legislative questions, lobbying efforts, etc.

The superintendents of the six dioceses in Minnesota meet six to eight times during the year to coordinate legislative efforts and work together to affect the development of Catholic education across the state.  The state provides a number of mandated services to Catholic schools.  These services include: partial funding for textbooks (nonreligious); some grant money; information services, both in printed form and in personal contact through the DCFL.

STATE, REGIONAL AND NATIONAL ORGANIZATIONS

The non-state supported schools of Minnesota are accredited by the Minnesota Non-Public School Accrediting Agency (MNSAA).  This agency provides the framework from which the schools produce the self-study that determines accreditation.

The six dioceses of Minnesota are represented by the Minnesota Catholic Conference (MCC).  The MCC provides legislative updates, legal information, the contract form used in the schools, and an opportunity for Catholic schools to dialogue and share on a state level.

The National Catholic Education Association (NCEA) provides a national network for Catholic educators.  The NCEA keeps the schools informed about issues, publishes many useful materials covering virtually every aspect of the Catholic school, and integrates academic education with the values, principles, teachings and traditions of the faith.  The NCEA sponsors the national celebration of Catholic Schools Week and, beginning on Easter, the NCEA Convention, which is a national gathering of Catholic educators.

The United States Catholic Conference is the national organization of the state Catholic Conferences and takes the activities of the state organizations to the national level.

SCHOOL HANDBOOK

NOTIFICATION OF UNDERSTANDING ANDACCEPTANCE

It is vital to the maintenance of the core values that sustain the life and direction of our school that parents understand and support what the school offers each child.  To that end, please read this handbook carefully.  Questions and/or concerns can be answered by private conference with the principal or teachers.

Working together, the home, the school, and the Church can unite in helping your child develop a positive and faith-filled worldview.